When you get a new project, what is the process that you and your team follow? To begin with, the project managers or team leads make a detailed project plan. Then, it is approved by the stakeholders, and next you choose the required resources.
But ask yourselves – even after such meticulous planning, does everything go as planned? No, maybe not. Because of having no formal, structured process in place, there may be many glitches that you have to face.
The solution to resolve this confusion is to always remain focused on the end goal and streamline all the projects and tasks in a workflow. This is where workflow management software can change everything for you. If you design, automate, and manage workflows in an efficient manner, then it becomes easy to understand the bigger picture with all the steps mentioned.
Understanding Workflow and Defining Workflow Management Software?
To define workflow, it is a sequence of multiple associated activities or tasks that need to be completed to achieve a specific outcome. A structured workflow will also take a clear path, which could be sequential so that specific dependencies or needs can be met. The process of digitizing or automating isolated processes and managing their outcomes in a structured way is termed workflow management. A workflow management software enables you to define various tasks in the connection or milestones along the entire chain. Such a tool also helps simplify the setup, implementation, and tracking of organization workflows. It also helps you to gain a better hold of your regular and specialized workflow processes. The key goal here is to ensure that all the workflows and processes across manual and automated tasks are in sync.
Top Benefits of a Workflow Management Software
Read on to see what are the pros of using workflow management software.
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Balanced workload
A workflow management software helps you to gain clearer visibility into the entire company-level resources, their schedules, project status, etc. This helps you to assign new tasks or projects to your team members in a balanced way so that you can avoid over or under-booking anyone.
Workpuls management software helps you to regularly keep a tab on how your team is performing and what is their productivity in just a few clicks.
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Lesser errors
Though achieving a Six Sigma state or zero errors is not possible but displaying proactiveness in finding and correcting the errors can go a long way. With workflow management software, it is easier to prevent errors from occurring in the first place. And in case something gets missed, the tool flags the exact location and issue. You can resolve these errors or misses while also ensuring to avoid the same slippages from happening again.
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Simpler allocation and scheduling process
Workflow management software eases your life to a large extent. When the project managers need to plan or allocate team members on various tasks or projects, they can simply log in to this tool. They can check the availability and capacity of resources and then accordingly assign them tasks.
For instance, Enbraun’s eResource Scheduler is a workflow management software with an intuitive interface, high configurability, and simple drag and drop functionality that helps you plan resources and do workload management very easily. Detailed and insightful availability and utilization reports provide all important data that helps in informed decision-making.
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Elimination of redundant manual tasks
With so many manuals and redundant tasks and meetings, you end up losing so much of your productive time. What if you could use that time on other strategic and critical tasks that require your attention. A workflow management software will offer structured and pre-defined business guidelines to do a specific task. You can configure the tool as per the conditions that automatically delegate tasks to resources. The tool helps in removing all redundant and manual tasks by automating the processes and saving a lot of time and effort.
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Ease of use
A workflow management software is loaded with amazing features that ease operations and project and resource management processes. Therefore, it’s always recommended to take a free trial of the best workflow management software and check out all the features yourself before buying it. You can see if the system is easy to use by your team, if it’s responsive, easy to navigate, and what are the benefits for your organization.
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Open communication
Many workflow management software offer chat features and other functionality where you can write notes or your comments that can help you communicate better. Especially these days when many organizations are operating remotely or with distributed teams it’s difficult to collaborate with anyone located in a different geography or city. Such a tool helps to eliminate the unnecessary emails and meetings as you can easily communicate through the tool. It also stores all important data, reports, and communication that your team can refer to at any time in future.
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Visibility about your team’s performance
A workflow management software, coupled with OKR software, helps you to regularly keep a tab on how your team is performing and what their productivity is in just a few clicks. In some easy steps, you can also check the status of all the projects, check what is completed, pending, or if there are any likely challenges. This way, you can plan and figure out solutions for any roadblocks in the workflow, ensuring alignment with your overarching objectives and key results
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Revenue and reporting
Workflow management software helps you to evaluate the costs and expenses of various projects. Such a tool also offers you updated data and information on a weekly or monthly basis, which helps to resolve any concerns on time and improve profit margins. Tool’s insightful dashboards and reports let you assess the progress at a business level, and drill down into details as well.
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Time tracking
Keeping a track of how your team is spending their time on various project and non-project-related activities enables you to be more productive. It also helps in creating better plans and estimates that can keep your resources accountable for their work and manage their assigned tasks efficiently.
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Shortened process times
Workflow management software helps to speed up various tasks – be it from project kick-start, getting approvals, or final reviews and delivering the output to the client. The tool can be set in such a way that it notifies relevant people about a deadline or if any timeline has been missed. Project managers or leads can use it to communicate important messages like any new projects, best practices, guidelines, or schedule changes to their team members. This tool helps to optimize time and provides a drive to the organization to start work on the pipeline.
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Visualize your workflow
Detailed project plans are tough to handle. But here, any leading work management software can come to your rescue. Such a tool offers Kanban boards, which enable you to follow a work breakdown structure and visualize all the tasks as they go through different milestones and workflow stages. What do you need to do? Just move the activity with a drag and drop feature to the related milestone or stage and you’re done.
Why is eResource Scheduler the Best Workflow Management Software?
Looking for a way to raise the workflow management to another level? Consider implementing the best workflow management software that can streamline things for you. This tool from Enbraun is one of the top-rated and leading resource and workflow management software available today. eResource Scheduler not only consolidates all the business-related key data and information in one place, but it also makes data easy to access.
The tool provides visibility on various projects and resources available at the company level and highlights any issues or conflicting priorities. The insights the software provides on resource scheduling, workload and resource management software, time-tracking, etc. helps transform your operations and workflows. The options available are Cloud-based and
On-Premises. Enbraun’s eResource Scheduler comes loaded with brilliant features that help you plan your pipeline, manage utilization and capacity, and track the status in real-time. So, book a free trial of this award-winning, multi-user tool today.
